Many small businesses rely on applications to manage operations, but these tools also expose them to cybersecurity risks. For new entrepreneurs, protecting their business online can feel overwhelming. This guide will simplify key cybersecurity practices so you can protect your small business without getting lost in the technicalities.
Small businesses are prime targets for cybercriminals because they often lack strong security measures. Over 43% of cyberattacks target small businesses, with devastating consequences like financial losses and damaged reputations. Taking proactive steps early can help safeguard your business and avoid these risks.
The first step in protecting your business is selecting secure web-based applications. Whether you’re using platforms for accounting, project management, customer relationship management (CRM), or e-commerce, it’s important to vet the security features of each app before making a decision.
Encryption: Ensure the app encrypts your data both when it’s being transmitted and when it’s stored. This prevents unauthorized parties from intercepting or accessing your information.
Multi-factor authentication (MFA): A secure platform should offer MFA, which adds a layer of protection by requiring users to verify their identity in multiple ways (e.g., password plus a text code).
Regular security updates: Applications that are frequently updated are more likely to patch vulnerabilities. Ensure the app developers prioritize security by releasing timely updates and patches.
Data control: Opt for apps that offer customizable access control, allowing you to restrict sensitive information to key personnel. This minimizes the risk of unauthorized access from within your organization.
Even the most secure software is vulnerable if access is granted through easily guessed or reused passwords. Implementing strong password policies and modern authentication methods will significantly reduce the risk of unauthorized access.
Use complex, unique passwords: Passwords should be at least 12 characters long, combining uppercase letters, lowercase letters, numbers, and symbols. Avoid predictable combinations like "123456" or "admin2020."
Do not reuse passwords: Reusing passwords across multiple platforms is risky. If one account is compromised, hackers could gain access to your other accounts. Use different passwords for every app.
Utilize a password manager: Remembering dozens of unique passwords is nearly impossible. Password managers securely store your passwords and automatically generate strong ones for each account.
Enable multi-factor authentication: Even if a password is compromised, MFA ensures that cybercriminals can’t easily gain access to your accounts without a secondary verification step (such as a code sent to your phone or email).
For new business owners, particularly those in the early stages of setting up their operations, it’s crucial to establish solid cybersecurity practices right from the start. Whether you’re protecting critical files related to your LLC registration or customer information, regular backups act as your safety net, ensuring you can recover quickly if something goes wrong.
Automate the process: Automating backups ensures they happen consistently without requiring manual intervention, reducing the chance of human oversight. Schedule daily or weekly backups, depending on the volume and importance of your data.
Use both cloud and physical storage: Don’t rely on one backup location. Store backups in the cloud as well as on a physical device, such as an external hard drive, to increase redundancy.
Test your backups: Having backups is only helpful if they work. Regularly test your backups by restoring data to ensure it can be recovered quickly and without error.
Human error is a leading cause of cyberattacks. Training your employees to recognize threats and follow best practices will help prevent breaches.
Phishing awareness: Teach employees to spot suspicious emails, links, and attachments.
Password security: Ensure they understand the importance of strong, unique passwords.
Handling sensitive data: Train staff on how to securely share and store business information.
Company policies: Set clear guidelines on internet use, device security, and data sharing.
Affordable cybersecurity tools can offer robust protection. Even basic security software can safeguard your business against a wide range of cyber threats.
Firewall protection: Monitors traffic and blocks unauthorized access.
Antivirus and anti-malware: Detects and removes harmful software.
Real-time alerts: Provides notifications of suspicious activity.
24/7 support: Ensures help is available any time an issue arises.
A reliable cybersecurity solution gives you peace of mind and protects your business from evolving threats.
Cybersecurity can be manageable, even for small businesses. Secure applications, strong passwords, regular data backups, employee training, and investing in reliable security software all contribute to protecting your business from cyberattacks. Since cybersecurity is an ongoing effort, it’s important to stay proactive and continually improve your defenses. With these practices in place, you can confidently safeguard your business and concentrate on growth.
